Logistics
Support

We go above and beyond to deliver
Investor Relations services for our clients
anytime, anywhere and in a sustainable way

Our multi-lingual team operates 24/7 to provide flexibility and total support for any management team who wants to meet and dialogue with institutional investors. Mediatree takes pride in providing our clients with the highest quality travel, and accommodation, venues and venue services, places to at the best negotiated rates. We act as the focal point for the coordination of all aspects of companies’ financial roadshow and event organisation. We are accustomed to working with complex requirements and within compressed deadlines ensuring that all the logistical stresses are taken off your shoulders. Our team are experts at controlling costs and securing competitive industry rates. We use only proven suppliers with whom we have developed long-term business relationships to ensure only the highest service standards, reliability and flexibility. With the Mediatree team supporting you, your experience will be efficient, comfortable and cost-effective.

Our Highlights

The Logistics "Bible"

Our master itinerary becomes the central point for all our roadshow operations and it is updated in real time for all parties.

Travel Profiles

Bespoke travel plans are based on meticulously constructed profiles for each member of the roadshow team. This saves you time and makes you feel like you have been travelling with us for years.

Seamless transfers

Our drivers are hand-picked and have been working on roadshow projects with us for years. They know the routes and will get you from investor A to investor B as efficiently as possible.

Flights

With our system, whatever the disruption or delay and whatever the time of day, we are on hand to offer an immediate and proactive solution for the travelling team.

Venues

All our venue choices are conveniently located for financial audiences and will meet or exceed the expectations of the local institutional audiences. We know them very well and can guarantee that they will work for our clients.

Accommodation

We are dialed into a privileged network of hotels in all the major financial centres that offer the facilities required to keep the show on the road and the travelling teams fresh and at their best to deliver their stories to investors.

Detail

Roadshow Desk:

The Roadshow Desk is responsible for centralising all information and updates into one master itinerary, updated in real time and distributed daily to all parties. Our desk is structured across the principal financial time zones that reflect the 24/7 operating requirements and destinations of our clients.

Advance Logistics:

The Advance Logistics Manager travels ahead of the team throughout the roadshow, finalising all the preparations before the managements’ arrival. We absorb all the usual headaches of check-in as well as adding the Mediatree touch so that our clients can get the most out of their downtime.

This Advance Logistics Manager also plays a critical role in setting up the group events alongside our production team to ensure they’re ready to start as soon as the management arrive.

Event Logistics:

For however you calibrate your event, the execution needs to be precise. The Logistics team develop detailed plans and schedules for all our clients’ events. During the pre-production phase, the team briefs the client on every aspect of the event providing clear and efficient recommendations for how to proceed. On the event day our clients find a team they know well and trust to carry out the execution behind the scenes.

Restaurant and Entertainment Coordination:

It’s important to recharge whilst you’re on the road. Our team also looks after your wellbeing and can help to organise your downtime through restaurant and entertainment bookings. We’ve organised a variety of activities for our clients including tickets to football cup finals, time in the paddock at F1 races, hikes, boat trips, seeing the latest exhibitions and dining in some of the world’s finest restaurants.